How we handle GDPR

Personal Data Policy for Multimediestudiet

The policy must help to ensure and document that Multimediestudiet protects all personal data in accordance with the terms and conditions of the GDPR (General Data Protection Regulation). The policy also informs about the processing and use of the registered personal data.

1. List of personal data being processed

Multimediestudiet processes personal information about:

• Customers
• Voice talents (speakers)
• Supplier

Personal data is a prerequisite for Multimediestudiet to enter customer-, voice talents- and supplier contracts.

2. Purpose and legality

Personal data is processed and archived in connection with:

• Main data for customers in relation to general correspondence, conclusion of cooperation, contracts, billing etc.
• Voice talent administration, including speaker information, demos, website profile, project agreements and fees.
• Main data for suppliers (including bookkeeper, freelance audio technicians etc.) in relation to general correspondence, offers, purchases, fees, etc.

We use only the personal information for the purposes mentioned, and we collect only the information that is required for the purpose.

3. Storage and deletion

Multimediestudiet has introduced the following general guidelines for storing and deleting personal data:

• Personal information is stored in physical folders.
• Personal information is stored in IT systems and server drives.
• Personal data is kept for as long as necessary for the purpose of the treatment.
• Personal data relevant for finance and tax reasons will be kept for a maximum of 5 years after which it will be deleted.

4. Data security

Multimediestudiet has implemented the following security measures for the protection of personal data:

• Only employees who have a work-related need for access to the registered personal data have access to it either physically or through IT systems with rights management.
• All computers have a password.
• Computers must have installed firewall and antivirus software that is regularly updated.
• Personal data is properly deleted by phasing out and repairing IT equipment.

5. Data Processors

Multimediestudiet exclusively employs data providers (e.g. financesystem E-conomic) who can guarantee that they will implement the appropriate technical and organizational security measures to meet the requirements of the GDPR General Data Protection Regulation.

6. Privacy policy in relation to cookies

Policy for processing and protection of personal data collected via our website www.multimediestudiet.dk.

What is a cookie?

A cookie is a small data file that we store on your computer to keep track of what happens during your visit and to recognize the computer. A cookie is not a program and does not contain viruses.

We create the following cookies:

PHPSESSID	7 days after being set or updated.	1st Part cookie - Required due to functionality! Used to check the operation of this website. The content of PHPSESSID is only exchanged between your browser and our servers, and contains no personal identifiable information.
cookiecontent[cl_check]	At the end of the session.	1st Part cookie - Required due to functionality! Used to check whether there may be a cookie.  The content of cookiecontent[cl_check] is only exchanged between your browser and our servers, and contains no personal identifiable information.
__cfduid	Up to 7 years.	1st Part cookie - Required due to functionality! In order to improve user experience, and to protect our website from security threats, we use CloudFlare.com as CDN (Content Delivery Network - a network that delivers the static content). __cfduid cookie will be set by CloudFlare, and contains no personal identifiable information.
cookiecontent[items]	2 years after it is added or updated.	1st Part cookie - Required due to functionality! Used to manage the contents of your favorite list. The content of the cookie content [items] are only exchanged between your browser and our servers, and do not contain any personal identifiable information.

We have chosen NOT to use Google Analytics and therefore we do not use 3rd Part cookies on our website.

7. Change of information, etc.

If you wish to update, change or delete personal information that we have registered about you, please contact us through our contact page.

You can also write to us at the following address:

Multimediestudiet
Nordre Jernbanevej 36, 2nd floor
DK-3400 Hillerød
Ref .: GDPR

The current personal data policy can be found on our website at any time. Any changes, adjustments, revisions, etc. will be valid from the time of publication on the website.

 
Prepared on April 30, 2018
Last revised d. May 17, 2018